Rules, Obligations & Policies 

We ask that the following important rules be adhered to:

Gymnasts:

  1. Gymnasts must hold a valid British Gymnastics membership
  2. Gymnasts will have a clean and tidy uniform at all times
  3. Gymnasts will provide their own Rhythmic Gymnastics equipment (rope, hoop, ball, clubs, ribbon)
  4. Hair must be tied back securely, preferably in a bun
  5. No jewellery to be worn
  6. Only bottled water is allowed in the gym – no fizzy drinks, food or chewing gum is allowed
  7. Gymnasts will inform club/coach of any illness/injuries in the first instance and in any case prior to any training session(s)
  8. Gymnasts will follow coaches’ instructions and behave in an appropriate manner before, during and after sessions
  9. Gymnasts will respect the club coaches, officials and fellow gymnasts
  10. We strongly recommend full attendance to all sessions as new skills are taught in each session
  11. For safety and security reasons gymnasts will not be allowed to leave the premises without permission of the Head Coach

 

Parents/Guardians:

  1. Parents/Guardians need to ensure that their child has had a drink and been to the toilet before the start of the session to minimize disruption
  2. Parents/Guardians must bring and collect their child to and from session(s) and/or events promptly at designated time(s)
  3. It is the Parents’/Guardians’ responsibility to inform staff of any special medical conditions
  4. Parents/Guardians will inform the club of any changes in medical conditions as soon as they are aware of the changes
  5. Parents/Guardians should not pressure their children or offer coaching advice
  6. Should you have any queries about our service, please turn to the club’s Welfare Officer or email surreyhillsrg@gmail.com

     coach.asia.chudzik@gmail.com 

  7. It is not acceptable to comment on or pass judgment about other members (including their level of ability, squad place, etc). Surrey Hills Rhythmic Gymnastics will give the opportunity for parents to ask about their child’s progression, and a report will be sent via email. Please do not approach coaches at the end of the class

  8. Parents cannot request coaches’ phone numbers and personal email addresses, phone numbers of Surrey Hills Rhythmic Gymnastics competition officials will be given for competitions and events to be used in case of emergency only. Any communication with Surrey Hills Rhythmic Gymnastics coaches needs to be done via email. 

  9. Parents/Guardians should use social media and social communication platforms (e.g., WhatsApp) in a positive and productive manner. Evidence of misconduct, negative behaviour, harassment, or bullying in these areas may result in your child losing their membership
  10. All competitions and events are by invitation only. The coaches will decide on competition participation, level, and frequency. In the event of no response to an invitation email, Surrey Hills Rhythmic Gymnastics will automatically assume that the gymnast will not take part in the activity/event
  11. Parents will be responsible for providing, within a reasonable time in advance, payments for entrance to competitions and possible travel expenses. Failure to do this will result in the withdrawal of the gymnast from the competition and may result in not confirming/inviting gymnasts to future events. Once confirming acceptance of participation in a competition and registration payments are made, there will be no refund in the case of withdrawal

 

The club will not tolerate any abuse, bullying, or threatening behaviour towards coaches or any members of our staff.

 

Coaches/Teachers:

  1. Coaches/teachers will follow Health & Safety rules and will provide a safe environment for participants at all times
  2. Coaches/teachers will outline and create a clear pathway through simple and comprehensible instructions in a clear and understandable manner
  3. Coaches/teachers will never leave participants unsupervised under any circumstances
  4. Coaches/teachers will be allowed to correct participants in learning techniques during training sessions by using supporting methods regulated by British Gymnastics
  5. Limited physical contact by the coach/teacher may occur, with particular awareness of the needs of each individual, to assist the gymnast in correcting placement
  6. Coaches/teachers will not accompany unrelated children to their home or place of residence
  7. Coaches/teachers may use an appropriate level of verbal direction if they deem it necessary to avoid accidents and minimise injuries
  8. The club ensures that appropriate and/or relevant action(s) are taken by the Head Coach or Welfare Officer, by referring concerns regarding possible abuse or neglect to Children’s Social Care Services/Police, providing information for their investigations, and by notifying British Gymnastics

 

Membership and Payments

1. All gymnasts must have full British Gymnastics Membership which can be purchased from the British Gymnastics Website – [www.british-gymnastics.org](http://www.british-gymnastics.org). Membership is not required for the first trial session
2. British Gymnastics membership prices range from £24 to £75 per annum, depending on age and level/grade of the participant
3. The British Gymnastics membership runs from 1st October to 30th September and is not refundable
4. All payments must be made in advance, no refund will be made for missed classes
5. All payments must be made on the first working day of each month
6. The club accepts bank transfers
7. Members who have not made their payment in full ahead of the start of class will not be allowed to join classes
8. Prices and fees are based on a 4-week month
9. In the event that a class needs to be cancelled due to unforeseen circumstances, the club will endeavour to provide a replacement class

 

Deposit Policy

1. Our club relies on a steady income to cover operating costs including payment of coaches, hall rental, and other administrative costs. The deposit policy requires you to make a deposit equivalent to one month’s training fees for your gymnast
2. Should you decide to withdraw your gymnast from our club, you are required to provide one month’s notice and the deposit payment will be used for the final month’s fees
3. Should you withdraw your gymnast without notice, Surrey Hills Rhythmic Gymnastics will retain the deposit as final payment

 

Consent

  1. With your consent, we may take photographs or videos during training or at club events to promote the club on our website or club social media accounts. Coverage of films and photos of participants will be published in line with British Gymnastics safeguarding policy
  2. In accordance with BG Child Protection Policy we will not permit photographs, video or other images of young people to be taken without the consent of the child’s parent (if the child is under 16)
  3. The club will take each step to ensure images are used solely for the purposes intended. If you become aware that these images are being used inappropriately, you should inform Surrey Hills Rhythmic Gymnastics immediately

Surrey Hills RG Policies & Code of Conduct Handbook